Your proposal, your code

A comprehensive software proposal template should clearly outline the scope of the project, breaking down each service or module—such as frontend/backend development, database setup, testing, or maintenance. It must include estimated timelines, cost per phase or hourly rates, tax details (if applicable), payment terms, and milestones. Legal elements like NDA clauses, IP ownership, and contract validity dates are also recommended. Including all these components not only protects both parties legally but also builds trust and professionalism from the first interaction.

There’s no one-size-fits-all answer. Rates vary depending on your tech stack, location, experience, client type, and project complexity. You might charge hourly (especially for agile or evolving scopes), per feature, or set fixed pricing for well-defined deliverables. A flexible software proposal template helps you outline pricing models clearly, making it easier to justify your fees and reduce negotiation friction. Qubu supports variable pricing, taxes, and regional currencies, helping you adapt to any market.

A generic proposal may cover basic pricing and services, but lacks the depth required in tech-specific projects. A software proposal template is tailored for the IT sector, allowing you to detail programming languages used, integration points, licensing, hosting requirements, security measures, and even scalability projections. This clarity helps clients understand the full technical scope of your offer and reduces back-and-forth communication. It also positions you as a serious and reliable tech partner.

While not mandatory, attaching a contract to your design proposal is a best practice that protects both you and your client. A contract sets clear expectations regarding deliverables, payment terms, deadlines, intellectual property rights, and dispute resolution. It reduces the risk of misunderstandings and scope creep. With Qubu, you can attach a legally compliant digital contract to every proposal and allow clients to sign it online—streamlining your workflow and reinforcing your professionalism.

PDF is typically preferred because it’s secure, maintains design integrity, and is compatible across all devices. However, modern proposal tools like Qubu enhance the experience by offering digital interactivity: clients can view, sign, or request edits directly online. This reduces delays, increases transparency, and creates a more fluid negotiation process. For international clients, automatic translation ensures your offer is understandable and legally valid in different languages and regions.